Agenda and minutes

Licensing and Appeals Committee - Tuesday, 1st October, 2019 7.00 pm

Venue: David Hicks 1 - Civic Offices, Shute End, Wokingham RG40 1BN

Contact: Luciane Bowker  Democratic & Electoral Services Specialist

No. Item



To receive any apologies for absence.


Apologies for absence were submitted from Suzanne McLaughlin and Councillors Emma Hobbs, Sarah Kerr and Bil Soane.


Minutes of Previous Meeting pdf icon PDF 280 KB

To confirm the Minutes of the Meeting held on 25 June 2019.



The Minutes of the meeting of the Committee held on 25 June 2019 were confirmed as a correct record and signed by the Chairman.


Matters arising


Councillor Burges asked for an update on a response to the letter that was sent to the government about issues around Uber.  Licensing Officers confirmed that the letter had been sent out.  However, a response had not yet been received.  Councillor Burges asked Officers to follow this up and this was agreed.


Declaration of Interest

To receive any declarations of interest.


There were no declarations of interest.


Public Question Time

To answer any public questions


A period of 30 minutes will be allowed for members of the public to ask questions submitted under notice.


The Council welcomes questions from members of the public about the work of this committee.


Subject to meeting certain timescales, questions can relate to general issues concerned with the work of the Committee or an item which is on the Agenda for this meeting.  For full details of the procedure for submitting questions please contact the Democratic Services Section on the numbers given below or go to


There were no public questions.


Member Question Time

To answer any member questions


There were no Member questions.


Feedback Report to the Licensing and Appeals Committee from the Task and Finish Group on Taxi Licensing Matters pdf icon PDF 243 KB

To receive a report giving details of the outcomes of the Taxi Task and Finish Group.

Additional documents:


The Committee received a report containing feedback information on the work of the Taxi Task and Finish Group.  Officers tabled a revised recommendation to this item.


Julia O’Brien, Principal Officer – Compliance and Enforcement, presented the report.  She stated that a Taxi Task and Finish Group had been set up with Members of the Licensing and Appeals Committee, Licensing Officers and representatives from the trade to address issues raised by the trade. 


Julia O’Brien stated that the report contained the minutes of the two meetings of the Task and Finish Group, recommendations resulting from the two meetings and a paper submitted by the trade at the last Task and Finish Group.


During the discussion of the item the following comments were made:


·           The Chairman stated that the Taxi Task and Finish Group was very effective and had facilitated the communication with the trade.  He was of the opinion that the group should continue;

·           In relation to the issue of the 24 hour taxi signage in Twyford Station, Councillor Ferris stated that the Planning Enforcement Officer had written to the operator to advise that as this was a conservation area, it required a planning application. The operator was asked to either take down the sign or apply for planning application;

·           Councillor Fishwick asked that the recommendation number three included consideration of the introduction of electric vehicles;

·           Councillor Burgess stated that it was not clear to drivers what had been agreed in the policy.  Julia O’Brien stated that the policy had been adopted, however it had come back to the Committee for further clarifications;

·           Councillor Fishwick asked which legislation had been used by Reading to impose the bus lane traffic order restriction and what the reasons for the restriction were.  Sean Murphy, Public Protection Partnership Manager stated that Officers had been unable to find the relevant report.  Julia O’Brien stated that she had emailed the Traffic Department in Reading about this and was awaiting for a response.


Councillor Burgess proposed to phase the increase in fees for taxis and private hire vehicles for 2019/20 in three years instead of two years as proposed in the recommendation.  Sean Murphy pointed out that any recommendations made by this Committee were subject to Executive approval.


Members debated both options and most considered that phasing it out in three years represented a small amount of money in the Council’s overall budget.  Upon being put to the vote the Committee decided to recommend that the fees to taxis and private hire vehicles for 2019/20 be phased in three years.




1)     The Committee notes the content of this report which contains the main points from the two meetings held of the Task and Finish Group and the minutes and appendices;


2)     The Task and Finish Group be made a semi-permanent liaison group of Members, Officers and the trade (to include Hackney Carriage, Private Hire, School Vehicles and Drivers and Private Hire Operators) having recognised the benefit of face to face discussions, to meet as often as  ...  view the full minutes text for item 19.


Guidance On Determining The Suitability Of Applicants And Licensees In The Hackney And Private Hire Trades pdf icon PDF 204 KB

To receive and consider a report containing the convictions guidance.

Additional documents:


The Committee received the Guidance on determining the suitability of applicants and licensees in the hackney and private hire trades report.  The report was set out in agenda pages 39-54.


Amanda Ward, Lead Officer Licensing presented the report.  She went through the report and pointed out the changes from the previous report.


During the discussion of the item the following comments were made:


·           In response to a question Amanda Ward stated that this was a local policy, based on guidelines by the Institute of Licensing (IofL);

·           Sean Murphy stated that the IofL’s intention was to achieve more uniformity nationally;

·           In response to a question Amanda Ward stated that any convictions were supposed to be report to the Licensing department and would be considered (even if they had not been committed whilst driving);

·           Sean Murphy pointed out that these were guidelines, each application was treated on its own merits;

·           Councillor Ferris stated that paragraph 14.3 of the guidance was ambiguos and needed clarifying.  Sean Murphy agreed to re-word it in conjunction with Councillor Bowring to make it clearer and report back to the Committee via email.


Members were content with the guidelines and upon being put the vote they were approved by the Committee.


RESOLVED That the Committee agrees that the Council should adopt the policy position changes to the Hackney Carriage and Private Hire Licensing Criminal Convictions Policy (dated November 2017) following the consultation exercise, the comments from the Committee meeting on 25 June 2019 and the Institute of Licensing guidance document position on the relevance of criminal convictions in determining whether someone is “fit and proper” to hold a Taxi or Private Hire Driver’s Licence or Private Hire Operator’s Licence. 


Fees and Charges pdf icon PDF 121 KB

To receive and consider the Fees and Charges report and appendixes.

Additional documents:


The Committee received the Fees and Charges report which was set out in agenda pages 55-80.


Sean Murphy stated that the usual procedure for setting the fees and charges was for the report to be submitted firstly to the Joint Public Protection Partnership (JPPP), then to the Licensing and Appeals Committee before its final submission to the Executive.  However, on this occasion, the fees and charges were being presented to the Licensing and Appeals Committee before their submission to the JPPP; this was due to the fact that the JPPP meeting in September had been postponed.


Sean Murphy stated the Taxi Task and Finish Group had asked for more information on the fees and charges and the discussions were still ongoing.  The vast majority of the other fees and charges had only gone up by the level of inflation.


Sean Murphy stated that there were two major changes in the report.  The first was in relation to the fees for private hire operators; the fee now differentiated operators according to the number of vehicles in their fleet, therefore making the system fairer.  The report also proposed a reduction for renewal fees and a charge of 15 minutes extra per dispensation vehicles.  The breakdown was explained in detail in Appendix C of the report.


During the discussion of the item the following comments were made:


·           Councillor Ferris pointed out that the calculations in Appendix C were not right.  He also stated that there should be a discount for five year applications.  Sean Murphy agreed with his points and was going to review the calculations;

·           Councillor Burges stated that it would have been helpful to see a comparison with the old fees in the report;

·           Amanda Ward stated that the legislation in relation to animal welfare had changed in 2018; as a result of this the fees included a new structure for animal licensing establishments.  She stated that establishments were issued a licence with ‘star’ rating attached to it.  If an establishment was licenced with one star, it could be issued with a three year licence, depending on the result of the inspection visit.  The local authority aimed to have all establishments licenced with high standards;

·           Amanda Ward stated that this was a full cost recovery service;

·           In response to a question Amanda Ward stated that there was a fee for variation in ownership;

·           Sean Murphy explained that the new legislation required complex forms to be completed, for example the inspection form was 45 pages long.  Therefore there needed to be an adjustment of the resources in order to comply with the new requirements;

·           In response to a question Amanda Ward stated that irrespectively of how many stars an establishment had, there was a requirement to carry out at least one unannounced visit in the time of the licence;

·           In response to a question, Sean Murphy stated that this was the right amount to charge to recover the costs at the moment.  However, this would be kept under review;

·           Members reminded Officers  ...  view the full minutes text for item 21.


Reducing Air Pollution pdf icon PDF 307 KB

To receive and consider report containing options around reducing air pollution in the Borough.


The Committee considered the report about reducing air pollution which was set out in agenda pages 81-84.  Julia O’Brien stated that the Committee had requested a report outlining ways in which licensing could help to reduce air pollution.  Suzanne McLaughlin, Principal Public Protection Partnership Officer, who had produced the report, had unfortunately not been able to be present at this meeting.


Julia O’Brien went through the report and talked about the options listed within it.  She stated that some local authorities ran anti idling campaigns achieving good results.


During the discussion of the item the following comments were made:


·           Sean Murphy stated that reducing air pollution was part of the Council’s general strategy;

·           Councillor Fishwick stated that option C fitted in with a motion that had been submitted to Council.  He stated that the area surrounding the M4 corridor was should also be included in the Air Quality Management Areas (AQMA) as the houses behind that corridor were also affected by increased air pollution;

·           Councillor Fishwick suggested aligning the local authority’s inspections with MOTs;

·           Councillor Fishwick asked where the figure of 80% which was stated in option B had been obtained.  Officers would have to ask Suzanne McLaughlin, who had written the report;

·           Councillor Ferris stated that it was not less polluting turning on and off vehicles of a certain age;

·           Councillor Richards asked about timing and how long was acceptable to be idle before switching off the engine, he also asked about buses stopping to drop off and pick up passengers.


Members felt that more detail was necessary and Sean Murphy agreed and suggested to bring the paper back to the next meeting.




1)     The Reducing Air Pollution report would be brought back to the November meeting of the Committee; and


2)     More information will be included in the report.


Forward Plan pdf icon PDF 131 KB

To consider the Committee’s forward plan and dates of future meetings.


The Committee noted the forward programme and the items that were listed for the next meeting in 12 November 2019.


The following items were added to the agenda for the next meeting:


·           Taxis Liaison Group Terms of Reference and Forward Plan

·           Taxis Liaison Group recommendations

·           Reducing Air Pollution

·           Taxi Liaison Group Forward Plan