To appraise the Executive of the progress achieved in relation to the carbon neutrality options specific to the new build Dinton Activity Centre project at Dinton Pastures and the Addington School expansion

That:

1)        the proposals and the anticipated outcomes as set out in the report be noted;

2)        the decision to invest in the carbon neutrality proposals in Dinton Activity Centre and Addington School to significantly reduce the carbon emission of the new buildings in line with the Council’s net zero carbon by 2030 target be confirmed;

3)        an additional capital budget of £483,900 financed by borrowing and fully repaid from savings generated through reduced energy costs be approved;

4)        it be noted that the annual financial cost reductions in excess of the capital financing costs will be set aside to provide for component replacement in future years.

To inform the Executive about the requirement to develop an outbreak control plan and progress to date

That:

1)        the scale of preparation in a short timescale to develop an outbreak control plan jointly with Public Health England and other partners be noted;

2)         the impact of the Plan for the public be noted.

That the following be recommended to the Special Council Executive Committee:

1)        approve the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and supporting documentation for publication and public consultation under Regulation 19;

2)        authorise community engagement on the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and associated supporting documents to take place for 6 weeks from Thursday 3rd September 2020;

3)        authorise the submission of the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan, and supporting documents to the Secretary of State for independent examination in public, under Regulation 22;

4)        authorise the Director of Place and Growth, in consultation with the Executive Member for Planning and Enforcement, to agree minor amendments necessary to the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and other supporting documents prior to consultation. Any minor modifications would consist of non-material amendments such as rewording and correction of typing errors;

5)        request the appointed Inspector to recommend modifications to the submitted Joint Plan, in the event that the Inspector considers that such modifications would make the plan sound.

To consider the Revenue budget position at the end of Quarter 1

That:

1)        the Council's strong financial standing leading up to the COVID-19 crisis as illustrated in the Executive Summary, as set out in the report, be noted;

2)        the significant financial impact of the COVID-19 crisis as illustrated in the Executive Summary be noted;

3)        the overall forecast of the current position of the General Fund revenue budget, Housing Revenue Account (HRA) and Dedicated Schools Grant (DSG), illustrated in the Executive Summary and appendices attached to the report, be noted;

4)        the ongoing work to manage the budget and ensure the financial viability of the Council, as set out in the Executive Summary, be noted;

5)        the revenue implications of capital borrowing for £288k for the purchase of hessian sacks, which  will have the effect of increasing recycling levels and generating a beneficial financial impact far in excess of the cost of borrowing, be approved.

To consider the Capital Monitoring position at the end of Quarter 1

That:

1)        it be noted that the Council’s Capital Programme will continue to be reviewed throughout the year in the context of the impact of Covid-19 on funding sources and service requirements, and that any changes will be presented to Executive for approval;

2)        the proposed rephasing to parts of the Capital Programme following the ‘in-year’ review including the impact of Covid-19, as set out in Appendix B, be approved;

3)        £600k additional budget funded by borrowing for the Dinton Pastures Activity Centre (DAC), for changes necessitated as an outcome of public consultations and planning requirements be approved. The cost of borrowing estimated at £27k p.a.will be covered from expected additional incomes generated by the new activity centre, as set out in paragraph 6 of the Executive Summary of the report;

4)        a reduction of the Schools Devolved Formula grant budget in the capital programme to £302k, due to the Council receiving £87k less than originally budgeted, as set out in paragraph 7 of the Executive Summary, be noted;

5)        borrowing of £288k for the purchase of hessian sacks which will have the effect of increasing recycling levels and generating a beneficial financial impact far in excess of the cost of borrowing, as set out in paragraph 8 of the Executive Summary, be approved;

6)        it be noted that consultants will be engaged within existing budgets to review the noise levels and options with regards to recent major resurfacing works, as set out in paragraph 9 of the Executive Summary;

7)        the quarter one position for the capital budgets, as set out in Appendix A to the report as summarised in the Executive Summary, be noted.

To consider a number of Statements of Common Ground (SoCG) that support the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Version (the Joint Plan) and ongoing cooperation with other planning authorities.

That:

1)        the following Statements of Common Ground, as part of on-going Duty to Cooperate requirements, be approved:

I           South East Waste Planning Advisory Group (SEWPAG) Statement of Common Ground concerning Strategic Policies for Waste Management (see Appendix A).

ii.         Statement of Common Ground between the Central and Eastern Berkshire Authorities and Buckinghamshire Council, Central Bedfordshire Council, Hampshire County Council, Oxfordshire County Council, Surrey County Council, South Downs National Park Authority, West Berkshire Council and Wiltshire Council concerning Soft Sand Supply (see Appendix B).

iii.        Statement of Common Ground between the Central and Eastern Berkshire Authorities, and Buckinghamshire Council, Hampshire County Council, Oxfordshire County Council, Surrey County Council, West Berkshire Council and Wiltshire Council, concerning Sharp Sand and Gravel Supply (see Appendix C).

iv.        Statement of Common Ground between Central and East Berkshire Authorities and the South London Waste Plan Boroughs concerning Strategic Policies for Waste (see Appendix D).

v.         Statement of Common Ground between Westminster City Council, the Royal Borough of Windsor and Maidenhead and Wokingham concerning strategic waste matters (see Appendix E).

2)        delegated authority be given to the Director of Place and Growth, in consultation with the Executive Member responsible for Strategic Planning, to enter into future Statements of Common Ground;

3)        any minor changes to the Statements of Common Ground be delegated to the Director of Place and Growth, in consultation with the Executive Member for Planning and Enforcement.

To consider the quarterly Shareholders’ Report

That the budget monitoring position for the financial year up to 30 June 2020 (Quarter 1) be noted.

To consider the Treasury Management Outturn for the 2019-20 financial year

That:

1)         the report be recommended to Council;

2)        it be noted that the report was presented to Audit Committee on 29th July 2020;

3)        the managed repayment of debt over time which illustrates the increased borrowing required to fund key Council priorities, which in turn generate income streams (to repay debt) and provides revenue funding for vital statutory services (as set out in the graph in table 2 of the report), be noted;

4)        the asset value created through the Council’s capital investments compared to the debt required to generate the asset value (as set out in the graph in table 2 of the report) be noted;

5)        the capital investments made in the Council’s priorities for its community, by category (as set out in table 1 of the report) be noted;

6)        the Treasury Management report in Appendix A, that shows that all approved indicators have been adhered to and that prudent and safe management has been adhered to, be noted.

Question

When can we go back to 'face to face' Planning Committee meetings; if not, are there any proposals for the public to speak at meetings?

Question

Wokingham Borough Council have engaged Consultants to advise on the road map for recycling.  What is the brief?