Agenda

Annual Council, Council - Thursday, 19th May, 2022 7.00 pm

Venue: Council Chamber - Civic Offices, Shute End, Wokingham RG40 1BN

Contact: Anne Hunter  Democratic and Electoral Services Lead Specialist

Media

Items
No. Item

1.

Election of Mayor for the Municipal Year 2022/23

To elect a Mayor for the 2022/23 Municipal Year.

 

The outgoing Mayor will address the Council for up to 5 minutes.

 

The outgoing Mayor will then call for nominations for the Office of Mayor for the 2022/23 Municipal Year.

 

The outgoing Mayor will ask the Council to vote on the nomination(s).

 

At this point in the proceedings, the outgoing Mayor and the incoming Mayor may adjourn in order to place the Cloak and Chain of Office on the incoming Mayor. 

 

The incoming Mayor will take the chair and make the Declaration of Acceptance of Office as required by Section 83(3) of the Local Government Act 1972.

 

The Mayor to address the Council for up to 5 minutes.

 

The Mayor to present the Past Mayor’s Badge to the outgoing Mayor. 

 

2.

Appointment of Deputy Mayor for the Municipal Year 2022/23

To appoint a Deputy Mayor for the 2022/23 Municipal Year.

 

The Mayor will call for nominations for the Office of Deputy Mayor for the 2022/23 Municipal Year.

 

The Mayor will ask the Council to vote on the nomination(s).

 

The Deputy Mayor will make the Declaration of Acceptance of Office as required by Section 83(3) of the Local Government Act, 1972.

 

The Mayor will present the Deputy Mayor’s badge of office to the Deputy Mayor. 

 

The Deputy Mayor will address the Council for up to 3 minutes.

 

3.

Apologies

To receive any apologies for absence

4.

Minutes of Previous Meeting pdf icon PDF 442 KB

To confirm the Minutes of the Council Meeting held on 24 March 2022.

 

5.

Declarations of Interest

To receive any declarations of interest

6.

Public Question Time

To answer any public questions

 

A period of 30 minutes will be allowed for members of the public to ask questions submitted under notice.

 

The Council welcomes questions from members of the public about the work of the Council

 

Subject to meeting certain timescales, questions can relate to general issues concerned with the work of the Council or an item which is on the Agenda for this meeting.  For full details of the procedure for submitting questions please contact the Democratic Services Section on the numbers given below or go to www.wokingham.gov.uk/publicquestions

 

6.1

Jo Beales asked the Executive Member for Highways and Transport the following question:

 

Question

My question is on child safety outside Maiden Erlegh and Aldryngton schools on the Silverdale Road and surrounding roads. Last week there was an accident between a 13 yr old child and a car on the Silverdale Road. The child was taken to RBH, due to their injuries. A couple of years ago, 2 primary school children were pinned against a wall by a car, with severe injuries, which required an air ambulance. 

 

Child safety in this area needs urgent attention before a fatality occurs. Each school day at school drop off and pick up times, the roads around the school area are clogged with cars. Parents drive onto pavements, they block pavements to get into the Tesco car park to drop off or pick up their child(ren), so children have to walk on the main road to get to school! The parents don't care of the impact on surrounding pedestrians, as long as they can get as close to the school as possible. 

 

We need to reduce the number of cars in this area around the schools, can we install parking restrictions on Sevenoaks Road and barriers along certain stretches of Silverdale and Sevenoaks Roads, to protect the pedestrians?

6.2

Jan Heard asked the Executive Member for Planning and Enforcement the following question:

 

Question

Just before the election, representatives of main parties were interviewed on BBC Radio Berkshire regarding the proposed development on Hall Farm.  Two declared opposition to 4,500 Houses on Hall Farm and wanted more information from Officers regarding other sites.  Another subsequently made a pledge in writing to oppose overdevelopment. Two Independents also publicly stated their opposition to Hall Farm.

 

Given the outcome of the election, and stated opposition to Hall Farm of representatives of all parties, I ask the Executive Member of Planning the following; in a climate where 97% of new development has been in southern wards, and 4,500 doubles numbers of houses required in the period, will this Council take Hall Farm out of the LPU?

6.3

David Spedding asked the Executive Member for Highways and Transport the following question. Due to his inability to attend the meeting the following written answer was provided:

 

Question

How can the Council support safer roads around schools at drop off and collection times?

6.4

Rachel Fielding asked the Executive Member for Highways and Transport the following question. Due to her inability to attend the meeting the following written answer was provided:

 

Question

As a local resident and parent of a child at Aldryngton Primary School, the number of cars driving and parking dangerously along Silverdale Road seems to be increasing.  How can we improve the route to prioritise pedestrians and make it safer for children walking to school; Reading Borough Council have recently started implementing ‘school streets’, would this be a path you would consider following?

7.

Petitions

To receive any petitions which Members or members of the public wish to present.

8.

Mayor's or Head of Paid Service's Announcements

To receive any announcements from the Mayor or the Head of Paid Service

9.

Returning Officer's Report on May 2022 Elections pdf icon PDF 318 KB

The Council’s Assistant Director Governance, as Returning Officer, to report on the Borough elections held on 5 May 2022.

 

RECOMMENDATION:  That the Council notes the report of the Returning Officer.

10.

Motion of No Confidence

In accordance with the Council’s Constitution the following motion:

 

“That this Council has no confidence in the Leader”

 

has been submitted, signed by the Members below.

 

Clive Jones

Stephen Conway

Prue Bray

Gary Cowan

Lindsay Ferris

Tahir Maher

Imogen Shepherd-Dubey

Sarah Kerr

Caroline Smith

Morag Malvern

11.

Statements from the Leader of the Council, Executive Members and Leader of the Opposition

To elect the Leader of the Council (if applicable) and receive notification from the Leader of his/her Deputy and the remainder of the Members appointed to the Executive and their respective portfolios, Deputy Executive Members and, if applicable, the terms of delegation to Executive Members and Officers.

 

The Leader of Council/Executive Members will be allowed to speak for up to 10 minutes in total.

 

The Leader of the Opposition will be allowed to speak for up to 5 minutes.

12.

Changes to the Constitution pdf icon PDF 97 KB

To receive a report from the Monitoring Officer setting out proposed changes to the Constitution as considered by the Constitution Review Working Group.

 

RECOMMENDATION:  That Council agree the following changes to the Constitution, as recommended by the Monitoring Officer via the Constitution Review Working Group that:

 

1)              Sections11 Officers, be amended as set out in Appendix 1 of the report;

 

2)              Section 5.5.1 List of items delegated to Individual Executive Members be amended as set out in Paragraph 2 of the report;

 

3)              Section 12.1.16.24 Fees and Charges, be amended as set out in Paragraph 2 of the report.

Additional documents:

13.

Member Question Time

To answer any member questions

 

A period of 30 minutes will be allowed for Members to ask questions submitted under Notice

 

Any questions not dealt with within the allotted time will be dealt with in a written reply.

 

13.1

Rachelle Shepherd-DuBey has asked the Executive Member for Highways and Transport the following question:

 

Question

At the planning stage of the Winnersh Relief Road ‘northern roundabout’ and the North Wokingham Distribution Road ‘southern roundabout’ concern was raised about the safe usage of the uncontrolled crossings by pedestrians and cyclists as traffic volumes would not allow sufficient gaps to allow people to cross in safety.  Signal-controlled toucan crossings were suggested at that time but were dismissed by the Borough Council.

 

These routes are well used by residents including school students from at least three local schools, who are finding it increasingly difficult to cross the road safely.  With the North Wokingham Distribution Road due to open in June 2022 the situation is only going to get worse.  What improved safety measures can be introduced to make these uncontrolled crossings safer?

14.

Political Balance of the Council and Allocation and Appointment to Seats on Committees and Boards pdf icon PDF 300 KB

To receive a report on the political balance of the Council and to appoint to Council Committees/Panels/Boards in accordance with the Groups’ wishes as set out in Appendix 1.

 

Further information relating to the nominations will be circulated before or at the meeting. 

Additional documents:

15.

Appointments to Panels/Working Groups, Etc pdf icon PDF 301 KB

To consider and approve the appointment of Members to serve on Joint Committees, Various Bodies and Panels/Working Groups in accordance with the Groups’ wishes, as set out in Appendix 2.

 

Further information relating to nominations will be circulated before or at the meeting.

16.

Appointments to Outside Bodies pdf icon PDF 101 KB

To consider and approve the appointment of Members to serve on Outside Bodies in accordance with the Groups’ wishes, as set out in Appendix 3.

 

Further information relating to nominations will be circulated before or at the meeting.