Agenda and minutes

Personnel Board
Tuesday, 19th June, 2018 6.30 pm

Venue: LGF4 - Civic Offices, Shute End, Wokingham RG40 1BN. View directions

Contact: Madeleine Shopland  Democratic & Electoral Services Specialist

Items
No. Item

1.

Election of Chairman 2018-19

To elect a Chairman for the 2018-19 municipal year.

Minutes:

RESOLVED:  That Councillor Alistair Auty be elected Chairman for the 2018-19 municipal year.

2.

Appointment of Vice Chairman 2018-19

To appoint a Vice Chairman for the 2018-19 municipal year.

Minutes:

RESOLVED:  That Councillor Stuart Munro be appointed Vice Chairman for the 2018-19 municipal year.

3.

Apologies

To receive any apologies for absence

Minutes:

Apologies for absence were submitted from Councillors UllaKarin Clark, Charlotte Haitham Taylor and Charles Margetts.

4.

Minutes of Previous Meeting pdf icon PDF 67 KB

To confirm the Minutes of the Meeting held on 22 March 2018.

 

Minutes:

The Minutes of the meeting of the Committee held on 22 March 2018 were confirmed as a correct record and signed by the Chairman.

 

Councillor Helliar-Symons commented that the Council could apply for government grants for apprentices who were care leavers.  She went on to ask whether the Council did this.  Sarah Swindley, Lead Specialist HR commented that this was within the Council’s Apprenticeship Policy.

5.

Declaration of Interest

To receive any declarations of interest

Minutes:

There were no declarations of interest.

6.

Public Question Time

To answer any public questions

 

A period of 30 minutes will be allowed for members of the public to ask questions submitted under notice.

 

The Council welcomes questions from members of the public about the work of this committee.

 

Subject to meeting certain timescales, questions can relate to general issues concerned with the work of the Committee or an item which is on the Agenda for this meeting.  For full details of the procedure for submitting questions please contact the Democratic Services Section on the numbers given below or go to www.wokingham.gov.uk/publicquestions

Minutes:

There were no public questions.

7.

Member Question Time

To answer any member questions

Minutes:

There were no Member questions.

8.

Annual Pay Policy pdf icon PDF 100 KB

To consider the Annual Pay Policy.

Additional documents:

Minutes:

The Board considered the Annual Pay Policy Statement 2018.

 

It was noted that while there had been a slight increase to Senior Management pay the gap was narrowing due to the higher increases at the bottom end of the pay-scales as a result of National Minimum Wage increases.

 

RESOLVED:  That the draft Pay Policy Statement for 2018 be approved and its agreement recommended to Full Council on 19 July 2018.

9.

Recruitment of Chief Executive pdf icon PDF 85 KB

To consider a report regarding the recruitment of the Chief Executive.

Additional documents:

Minutes:

The Board received a report regarding the recruitment of the Chief Executive.

 

During the discussion of this item the following points were made:

 

·         Manjeet Gill, Interim Chief Executive, informed the Board that further work was being undertaken with Members around the Job Description and Person Specification for the Chief Executive role.  She suggested that the recruitment process for a permanent Chief Executive begin once a permanent Director of Children’s Services had been recruited. Members felt that this was a sensible approach.  The timetable for recruitment would be amended accordingly.  It was hoped that the process would begin in September.

·         The Board agreed that it was vital that the best candidate was appointed. Members discussed the appointment process.

·         Councillor Helliar Symons questioned whether references would be requested from candidates prior to interview.  Sarah Swindley confirmed that they would not.

·         Personnel Board confirmed the extension of the fixed term contract for Manjeet Gill to 31 March 2019 on the understanding that if the Council was able to bring a new Chief Executive on board prior to this, then early notice would be issued. 

·         Proposed salary was discussed.  The Board was informed that the current market data for Unitary Chief Executives in the South East had been updated.  Updated figures were circulated to Members.

·         It was noted that Wokingham Borough Council was one of the only local authorities to have an element of Performance Related Pay in the Chief Executive’s pay.  The Leader of the Council had previously indicated that she believed that Performance Related Pay was appropriate for Tier 2 officers but that it was difficult to manage at Chief Executive level.  Members felt that this should be removed and that in order for the Council to be competitive the salary offered should be between £145,000 and £170,000.

 

RESOLVED:  That

 

1)         the current market data for Unitary Chief Executives in the South East be reviewed and a revised salary range be agreed, subject to approval of the Supplementary Estimate at Executive;

 

2)         the commencement of a permanent recruitment campaign once the proposed compensation package and job description had been agreed, be agreed;

 

3)         the extension of Manjeet Gill’s contract to 31 March 2019 be agreed.

 

10.

Exclusion of the Public

That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1,2, 3 and 4 of Part 1 of Schedule 12A of the Act (as amended) as appropriate.

Minutes:

RESOLVED:  That under Section 100A(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A of the Act (as amended) as appropriate.

 

11.

School Crossing Patrol Service Changes pdf icon PDF 65 KB

To receive a report regarding School Crossing Patrol Service Changes. (part 2 sheet attached)

Additional documents:

Minutes:

The Board received a report regarding potential changes to the School Crossing Patrol Service.

 

During the discussion of this item the following points were made:

 

·         The Council continually reviewed the value of its non-statutory services, and in this context had been considering the effectiveness of pedestrian crossings as a proven, efficient and safe way of crossing a road.

·         There were currently seven school crossing patrollers working at schools in the Borough.  The installation of pedestrian crossings at these sites would give children and others a safe point to cross.  It was proposed that the school crossing patrol service at these seven locations should cease at the end of this academic year (July 2018).

·         Councillor Helliar Symons commented that she was pleased that consideration was being given to the provision of a formal crossing at Oaklands Infant and Junior Schools.

·         Councillor Ferris raised concerns regarding the business case which he agreed to raise with the Leader of the Council.

 

RESOLVED:  That the School Crossing Patrol Service changes being undertaken and the potential workforce implications including those set out in the Part 2 sheet be noted.

 

 

12.

Restructuring staffing at Tier 2 in People Services pdf icon PDF 122 KB

To receive a report regarding restructuring staff at Tier 2 in People Services. (Part 2 sheet attached)

Additional documents:

Minutes:

The Board received a report regarding restructuring staff at Tier 2 in People Services.

 

During the discussion of this item the following points were made:

 

·         The Leader of the Council and Head of Paid Service, after consultation had decided to separate out the Director People Services role into two roles; Director Children’s Services (DCS) and Director Adult Services (DASS). 

·         For a trial period of 9 months the DASS responsibilities would be incorporated into a shared role hosted by the Royal Borough of Windsor and Maidenhead.  At the end of the trial consideration would be given as to whether to proceed with a shared DASS role or whether to seek to recruit a Director of Adult Services for Wokingham only.  Councillor Ferris questioned whether a shared role was manageable and was informed that support would be provided by the Assistant Directors and also the Chief Executive.

·         The Board considered the proposed Job Description for the Director of Children’s Services.  With regards to ‘Knowledge and Experience’ Councillor Helliar Symons suggested that ‘working successfully with elected Members’ be included.  It was agreed that this would be included in all other Tier 2 job descriptions.  ‘Experience of working in a matrix management environment, where cross-team and cross-organisation working are essential’ and ‘Experience of effectively leading a group of professional staff’ would be moved from Desirable to Essential.

·         The Board discussed the situation should a permanent appointment not be made at the end of the appointment process.

·         It had been recommended that the role of Director of Children’s Services be advertised with a salary range of £112, 695 to £120,000 with performance related pay, aligned to the other Directors.  The Board were of the view that the post was a crucial appointment and that the Council needed to be flexible so as to attract high quality candidates.  Members felt that the Council should be able to have flexibility in the case of exceptional candidates.

 

RESOLVED:  That Personnel Board note the proposed restructure separating out the statutory duties of Director of Children’s Services and Director of Adult Services (DASS) and:

 

1)         that the job description for the Director of Children’s Services be       agreed subject to amendments made at the meeting;

 

2)         that the Summary of Accountabilities for the shared Director of Adult           Services (DASS) be agreed;

 

3)         that subject to approval of the supplementary estimate, the revised salary recommendation agreed at the meeting, for the Director of            Children’s Services be agreed;

 

4)         that subject to approval of the supplementary estimate, the revised salary recommendation for the shared DASS be agreed.

 

13.

Restructuring staffing at Tier 2 in Locality & Customer Services

To consider a report regarding the restructuring of staffing at Tier 2 in Locality & Customer Services.

Minutes:

The Board considered a report regarding restructuring staffing at Tier 2 in Locality and Customer Services and also received a presentation.

 

RESOLVED:  That the recommendations set out in Part 2 be agreed.