Agenda and draft minutes

Overview and Scrutiny Management Committee - Tuesday, 23rd March, 2021 7.00 pm

Venue: Virtual

Contact: Neil Carr  Democratic & Electoral Services Specialist

Note: Virtual Meeting - change of date 


No. Item



To receive any apologies for absence.


Apologies for absence were received from Guy Grandison.


Graham Howe attended the meeting as a substitute.


Minutes of Previous Meeting pdf icon PDF 247 KB

To confirm the Minutes of the Meeting held on 24 February 2021.



The Minutes of the meeting of the Committee held on 24 February 2021 were confirmed as a correct record and would be signed by the Chairman at a later date.


Declarations of Interest

To receive any declarations of interest.


Ken Miall declared a personal interest in the first Scrutiny request set out in Annex A of Item 87 and did not take part in the discussion or voting on that request.


Public Question Time

To answer any public questions. A period of 30 minutes will be allowed for members of the public to ask questions submitted under notice. The Council welcomes questions from members of the public about the work of this Committee.


Subject to meeting certain timescales, questions can relate to general issues concerned with the work of the Committee or an item which is on the Agenda for this meeting.  For full details of the procedure for submitting questions please contact the Democratic Services Section on the numbers given below or go to


There were no public questions.


Member Question Time

To answer any Member questions.


There were no Member questions.


Overview and Scrutiny Work Programmes 2021/22 pdf icon PDF 342 KB

To consider the work programmes for the Overview and Scrutiny Committees for 2021/22.


The Committee considered a report, set out at Agenda pages 13 to 28, which considered the development of the Overview and Scrutiny Committee Work Programmes for 2021/22.


The report reminded Members of the importance of effective work programming which allowed Overview and Scrutiny to focus on issues of importance for residents and community stakeholders. Effective work programming:


·           reflected local needs and concerns;

·           prioritised topics for Scrutiny which had the most impact or benefit;

·           involved local residents and stakeholders;

·           was flexible enough to respond to new or urgent issues.


The report set out the current work programmes for the four Overview and Scrutiny Committees together with a list of 45 Scrutiny topics submitted by residents, Town and Parish Councils and WBC Members. Members considered each of the suggested topics and decided which items should be included in the work programmes for 2021/22. Members noted that the work programmes were flexible documents which meant that additional items of importance could be added during the year.


The report also reminded Members of the 2020 Community Vision and Council Delivery Plan. These documents set out the key priorities for the Borough up to 2024 and, as such, provided an important source of potential Scrutiny review items.


Following Members’ deliberations, the 2021/22 work programme items would be timetabled into the programme of Overview and Scrutiny meetings during the year. Each Overview and Scrutiny Committee would determine its priorities within the programme and allocate items to specific meetings.


As agreed previously, the work programmes would include discussions with the relevant Executive Members to discuss items which were likely to be considered by the Executive during the year.


The report noted the effectiveness of recent Overview and Scrutiny Task and Finish Groups (Climate Emergency, Estate Infrastructure and Grounds Maintenance) and suggested that each Overview and Scrutiny Committee consider setting up one or more Task and Finish Groups during 2021/22.


In relation to the Scrutiny requests in Annex A, Philip Meadowcroft made a statement in support of his request, as follows:


“My request is triggered by the failure of Members and senior Officials to apply the Constitution since May 2019 in respect of the Standards Committee together with the Audit Committee’s realisation that budget numbers they approved last November were then altered before they went to the Executive.


I think it would be inappropriate for the review to be investigated by any panel of Members and Officials like the Constitution Review Working Group. Failure for 20 months to “stick to the rules” of the Constitution was made by the decision of the Full Council without any intervention by the Monitoring Officer. For such a panel to act as investigator, judge and jury under such circumstances is clearly not an impartial review.


This is a strategic opportunity for your Committee, Councillor Helliar-Symons, to put the safeguarding of the Constitution at the core of maintaining the integrity of WBC Members and Officers and the trust which residents place on them. 


Under such circumstances, when you come to reviewing my request  ...  view the full minutes text for item 88.


Overview and Scrutiny Member Training pdf icon PDF 219 KB

To consider proposals for an Overview and Scrutiny Member training programme for 2021/22.

Additional documents:


The Committee considered a report, set out at Agenda pages 29 to 40, which gave details of a proposed Overview and Scrutiny Member training programme. One of the Committee’s responsibilities was to ensure appropriate training and support for Members to enable them to carry out their Overview and Scrutiny roles.


The report stated that the Centre for Governance and Scrutiny had been approached to provide an indicative training programme for 2021/22. The suggested programme focussed on four topics:


·           Scrutiny Essentials: The strategic Role of Scrutiny – developing a clear overview and understanding of the strategic role of Overview and Scrutiny in helping to shape Council policies and plans, acting as the “critical friend”. It was suggested that this training session be delivered virtually on Tuesday 15 June 2021.


·           Adult Social Care and Health Scrutiny – understanding the role of Scrutiny in helping to make services more effective through better use of data, developing key lines of enquiry and recognising the overlap between areas of Health scrutiny and the Health and Wellbeing Board.


·           Children’s Services and Safeguarding – understanding the diverse landscape of children’s services, identifying sources of data and the  development of effective questioning techniques relating to key partner agencies.


·           Chairing and Leading Scrutiny – understanding the role of the Chairman and Vice-Chairman in making Committees effective through clear leadership and inclusive chairing.


The report stated that the suggested programme is indicative and that Members may wish to identify other priority areas. The Centre for Governance and Scrutiny had confirmed that it would tailor the programme to meet local needs.


In the ensuing discussion, Members made the following points:


·           The Scrutiny Essentials session on 15 June should be held in the evening to enable as many Members as possible to attend.


·           The Scrutiny training sessions should be open to all Members.


·           All the training sessions should include reference to equality and inter-cultural issues.


·           The sessions should be delivered on-line.


·           A further training session on Budget Scrutiny should be added to the programme.


·           Group leaders should be requested to remind their Members of the importance of the training sessions in order to ensure maximum attendance.




1)     the proposed Overview and Scrutiny Member Training programme for 2021/22, as set out in the report, be approved, with the addition of a session on Budget Scrutiny;


2)     the first Member training session (Scrutiny Essentials) be held on the evening of 15 June 2021;


3)     the Member training sessions be open to all Members of the Council;


4)     the Member training sessions be held on-line;


5)     Group leaders be asked to support the Member training programme in order to encourage maximum attendance;


6)     the Member training programme be monitored during the year with the addition of further training sessions as appropriate.


Consideration of the Current Executive and IEMD Forward Programmes pdf icon PDF 319 KB

To consider the current published version of the Executive Forward Programme and the Individual Executive Member Decision Forward Programme.

Additional documents:


The Committee considered a copy of the Executive Forward Programme and the Individual Executive Member Decision Forward Programme as set out on Agenda pages 41 to 50.


RESOLVED: That the Executive and Individual Executive Member Decision Forward Programmes be noted.



Action Tracker Report pdf icon PDF 209 KB

To consider the Action Tracker report relating to previous decisions made by the Committee.


The Committee considered a report, set out at Agenda page 51, which gave details of progress relating to the Committee decisions made at previous meetings.


The Action Tracker report would be updated following each meeting of the Committee and would, therefore, facilitate more effective progress chasing on outstanding actions.


As this was the final item to be considered by the Committee during the 2020/21 Municipal Year, the Chairman thanked all the Members and officers who had contributed to the Committee’s work.


RESOLVED: That the Action Tracker report be noted.