Extraordinary, Council
Friday, 14th December, 2018 6.00 pm

Venue: Council Chamber - Civic Offices, Shute End, Wokingham RG40 1BN

Contact: Anne Hunter  Democratic and Electoral Services Lead Specialist

No. Item



To receive any apologies for absence


Declarations of Interest

To receive any declarations of interest


Public Question Time

To answer any public questions


A period of 30 minutes will be allowed for members of the public to ask questions submitted under notice.


The Council welcomes questions from members of the public about the items included within this agenda.


Subject to meeting certain timescales, questions can only relate to items which are on the Agenda for this meeting.  For full details of the procedure for submitting questions please contact the Democratic Services Section on the numbers given below or go to


Election of the Leader of the Council

Following the current Leader of the Council’s decision to step down from the role, and in accordance with the governance arrangements which were adopted by Council at its meeting on 18 November 2010, the Mayor will call for nominations for the Office of Leader of the Council for a four year term (or until the Leader’s Term of Office as a Councillor expires).


The Mayor will then ask the Council to vote on the nomination(s).


The Leader of Council will notify Council of the name of his/her Deputy and the remainder of the Members appointed to the Executive, outlining the scope of their respective portfolios, the terms of delegation to them and Officers if applicable (To be tabled).


The Leader of Council/Executive Members will be allowed to speak for up to 10 minutes in total.  The Leader of the Opposition will be allowed to speak for up to 5 minutes.


Confirmation of Permanent Appointment of Chief Executive and Head of Paid Service pdf icon PDF 95 KB

To consider the recommendation of the Personnel Board and approve the permanent appointment of the Council’s Chief Executive and Head of Paid Service.


RECOMMENDATION:  To be advised


Council Tax Base 2019/20 pdf icon PDF 123 KB

To set the Council Tax Base for 2019/20 in respect of the whole Borough and all constituent parts so that each precepting parish can subsequently set their Council Tax budgets for the year.


RECOMMENDATION Council is asked to:


1)        agree the proposed Council Tax Base, for the whole area and by Parish, as set out in the report;


2)        approve the proposed allocation of £20,000 grant to the parishes in respect of council tax reduction as set out in the council tax base table;


3)        agree a Premium payment of 100% (increased from 50%) on those homes that have been empty and unfurnished for a period of two years or more.


Redesignation of Polling Places pdf icon PDF 84 KB

Council is asked to consider the re-designation of polling places in Maiden Erlegh and Charvil Wards for any elections held in 2019.


RECOMMENDATION That Council agree that for elections held in 2019:


1)         Aldryngton School be designated as the Polling Place for Maiden Erlegh Ward, instead of Maiden Erlegh School;


2)         Charvil Village Hall be designated as the Polling Place for the whole of the Charvil Ward.




To consider Motion 414 as deferred by the agreement of Council at it’s meeting held on 22 November 2018.


In accordance with Procedure Rule a maximum period of 30 minutes will be allowed for each Motion to be moved, seconded and debated, including dealing with any amendments.  At the expiry of the 30-minute period debate will cease immediately, the mover of the Motion or amendment will have the right of reply before the Motion or amendment is put to the vote


Motion 414 submitted by Prue Bray


The Constitution commits this council to ensuring that “the principles of efficiency, transparency and accountability are demonstrated throughout the decision making process and the delivery of services.”


The Wokingham town centre regeneration project has now been running for some years.  It is the largest single project being undertaken by the council.  No income and expenditure figures for the project as a whole have been published.  Nor has any assessment of progress or variation from the original specification.  This makes it extraordinarily difficult for both residents and councillors to find out how the project is going, and means that the council’s constitutional commitment to transparency and accountability is not being observed.


While ongoing spend and future commitments may be difficult to quantify, or may need to be kept confidential for commercial reasons, income and expenditure which has already happened in previous financial years must have been accounted for in the council’s accounts, which have all been properly signed off.  In addition, any contracts entered into are required to be published by the Transparency Regulations.  This means that all the information relating to past spend on the Wokingham town centre regeneration project should be readily identifiable and available to be pulled together into one document covering the whole project.


Therefore, in order to ensure the transparency and accountability to which it has committed itself, this council will by the end of December 2018 publish a report detailing

-          The total income and expenditure from 1st April 2012 to March 31st 2018 on all works associated with the regeneration of Wokingham town centre, including the Market Place joint project with Wokingham Town Council, broken down to show separately the figures for Peach Street phase 1, Peach Place, Elms Field, Carnival Pool, the Market Place and any other subprojects, and, for each project, broken down to the stages of the project, such as design, and construction

-          The original budget and timetable for each of those elements

-          An explanation of any variances between the original budget and actual income and expenditure and original timetable and actual progress

-          The sources of the funding, with the amounts obtained from each separate source.