Agenda and draft minutes

Special Council Executive Committee - Thursday, 30th July, 2020 8.30 pm

Venue: Virtual Meeting. View directions

Contact: Anne Hunter  Democratic and Electoral Services Lead Specialist

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence

Minutes:

An apology for absence was submitted from Councillor John Kaiser.

2.

Minutes of Previous Meeting pdf icon PDF 327 KB

To confirm the Minutes of the Special Council Executive Committee Meeting held on 22 April 2020.

 

Minutes:

The Minutes of the meeting of the Special Council Executive Committee held on 22 April 2020 were confirmed as a correct record and would be signed by the Mayor at a later date.

3.

Declaration of Interest

To receive any declarations of interest

Minutes:

There were no declarations of interest received.

4.

Public Question Time

To answer any public questions

 

The Council welcomes questions from members of the public about the item included within this agenda.

 

Subject to meeting certain timescales, questions can relate to the item which is on the agenda for this meeting.  For full details of the procedure for submitting questions please contact the Democratic Services Section on the numbers given below or go to www.wokingham.gov.uk/publicquestions

Minutes:

There were no public questions received.

5.

Member Question Time

To answer any member questions relating to the item included within this agenda

Minutes:

There were no Member questions received.

6.

Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan pdf icon PDF 369 KB

To consider recommendations from the Executive in relation to the Central and Eastern Berkshire Joint Minerals and Waste Plan:  Proposed Submission Plan.

 

RECOMMENDATION That the Special Council Executive Committee:

 

1)         approve the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and supporting documentation for publication and public consultation under Regulation 19;

 

2)         authorise community engagement on the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and associated supporting documents to take place for 6 weeks from Thursday 3rd September 2020;

 

3)         authorise the submission of the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan, and supporting documents to the Secretary of State for independent examination in public, under Regulation 22;

 

4)         authorise the Director of Place and Growth, in consultation with the Executive Member for Planning and Enforcement, to agree minor amendments necessary to the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and other supporting documents prior to consultation. Any minor modifications would consist of non-material amendments such as rewording and correction of typing errors;

 

5)         request the appointed Inspector to recommend modifications to the submitted Joint Plan, in the event that the Inspector considers that such modifications would make the plan sound.

 

 

Additional documents:

Minutes:

The Committee considered a report setting out the recommendations from the Executive in relation to the Central and Eastern Berkshire Joint Minerals and Waste Plan,

 

The Executive Member for Planning and Enforcement, on behalf of the Executive, introduced the report and highlighted the widespread consultation that had been carried out over a number of years and the fact that a number of proposed waste and mineral sites had been considered but were found unsuitable and therefore removed from the Plan.  Councillor Smith highlighted the intention to carry out community engagement on the Plan and supporting documents for six weeks from 3 September 2020.

 

Councillor Jones was pleased with the contents of the Plan and highlighted a number of items within the Plan including the fact that it stated amongst other things that the proposals would manage waste where created, improve and protect biodiversity and protect ancient woodland and veteran tress and hedgerows.  He was particularly pleased that the sites that had been considered previously, and which had been unpopular with residents, had not been included.   Councillor Jones queried whether new sites could be included in the Plan once it had been approved.  Councillor Smith drew Members’ attention to the Statements of Common Ground, which had been approved at Executive earlier that evening, and stated that he could not envisage a situation, other than if something major occurred, where a site could be added once the Plan had been approved.

 

Councillor Ferris asked for clarification on what constituted “minor amendments” as specified in recommendation 4).  Councillor Smith confirmed that this related to non-material amendments such as rewording and correction of typing errors.  If a site was put forward through the consultation process then the Plan would have to go back through the whole process again. 

 

Councillor Smith confirmed that although the Plan would last for 10 years it was likely that it would be reviewed after 5 years.

 

RESOLVED that:

 

1)        the Central and Eastern Berkshire Joint Minerals and Waste Plan Proposed Submission Plan and supporting documentation be approved for publication and public consultation under Regulation 19;

 

2)        community engagement on the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and associated supporting documents be authorised to take place for 6 weeks from Thursday 3rd September 2020;

 

3)        the submission of the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan, and supporting documents to the Secretary of State for independent examination in public, under Regulation 22 be authorised;

 

4)        the Director of Place and Growth, in consultation with the Executive Member for Planning and Enforcement, be authorised to agree minor amendments necessary to the Central and Eastern Berkshire Joint Minerals and Waste Plan: Proposed Submission Plan and other supporting documents prior to consultation. Any minor modifications would consist of non-material amendments such as rewording and correction of typing errors;

 

5)        the appointed Inspector be requested to recommend modifications to the submitted Joint Plan, in the event that the Inspector considers that such  ...  view the full minutes text for item 6.