Agenda and decisions

Executive - Thursday, 25th November, 2021 7.00 pm

Venue: Council Chamber - Civic Offices, Shute End, Wokingham RG40 1BN. View directions

Contact: Anne Hunter  Democratic and Electoral Services Lead Specialist


No. Item



To receive any apologies for absence


Minutes of Previous Meetings pdf icon PDF 252 KB

To confirm the Minutes of the Executive Meeting held on 28 October 2021 and the Extraordinary Executive Meeting held on 12 November 2021


Additional documents:


Declaration of Interest

To receive any declarations of interest


Public Question Time

To answer any public questions


A period of 30 minutes will be allowed for members of the public to ask questions submitted under notice.


The Council welcomes questions from members of the public about the work of the Executive


Subject to meeting certain timescales, questions can relate to general issues concerned with the work of the Council or an item which is on the Agenda for this meeting.  For full details of the procedure for submitting questions please contact the Democratic Services Section on the numbers given below or go to



Member Question Time

To answer any member questions


A period of 20 minutes will be allowed for Members to ask questions submitted under Notice


Any questions not dealt with within the allotted time will be dealt with in a written reply



Gary Cowan asked the Executive Member for Planning and Enforcement the following question:



As part of Wokingham’s planning process, statutory conditions are placed on approved development to plant trees and the usual intention of the condition is that should any trees that did not survive within, I believe 5 years must be replaced. Wokingham BC Planning Department will have a full record of the numbers of trees approved by planning conditions.


Professional experts indicate that 25% of new trees planted die and those that survive need attention.  As monitoring conditions is a statutory function, I assume the Planning Department have a record of how many of the new planted trees by condition did not survive.


My question is; can the Council provide a complete written record of how many new trees approved by planning conditions over the past 5 years that have not survived and have they all been replaced?


Jim Frewin asked the Executive Member for Planning and Enforcement the following question:



Over the past few years Shinfield has been subjected to significant development and a large number of associated planning conditions.  Can you please provide a full list of these conditions for the past 4 years that shows signed off compliance status?


Rachel Bishop-Firth asked the Executive Member for Neighbourhood and Communities the following question:



Residents are delighted to see that the building of the Carnival Hub is on track for opening in late summer 2022.  Our understanding is that the Carnival Hub facilities will be open on Saturdays, Sundays and evenings, to fit in with the times that residents with weekday work or education commitments will be looking to use them.  Can the Council confirm please that the new Library will be open on Sundays and also on weekday evenings in line with the opening times for other facilities?



Morag Malvern asked the Executive Member for Children's Services the following question:



There is a purpose-built youth centre in Wokingham, on Reading Road, which does not seem to offer any regular youth club sessions. Why not?



Installation of On-Street Residential and Council-Owned Car Park Chargepoints pdf icon PDF 310 KB

Additional documents:




1)               the initial small-scale rollout of approximately 36 on-street residential EV chargepoints be approved, subject to a local engagement exercise once preferred sites have been identified;


2)               the provision of EV chargepoints in Council-owned car parks be approved;


3)               £66,000 of capital borrowing be approved to fund the Council’s 25% investment subject to securing the remaining 75% through Government funding; this borrowing will be recovered through revenues generated by the project;


4)               it be noted that Wokingham Borough Council would be the owner and operator of the EV chargepoints but the maintenance would be undertaken by an external supplier with expertise in this sector. All costs related to maintenance and management will be covered by the external supplier following a procurement exercise; 


5)               it be noted that the award of the contract for supplier will be dependent on achieving the financial estimations detailed within this report, ensuring zero net cost to the Council; 


6)               it be noted that a further report will be presented to the Executive for approval following an initial 18-month period of operation of the on-street chargepoints to review effectiveness and summarise lessons learned to inform into the future EV strategy.


Rent Setting Policy pdf icon PDF 292 KB

Additional documents:


That the Rent Setting Policy, as set out in Appendix 1 to the report, for which the ‘Rent Setting Policy’ primarily relates to the Housing Revenue Account (2552 properties) plus includes a small number (18 properties) of General Fund properties be approved.



Therapy Services for Children and Young People pdf icon PDF 297 KB

Additional documents:




1)               a joint procurement exercise for an Integrated Children’s Therapy Service for Wokingham be undertaken with West Berkshire and Reading local authorities;


2)               the three local authorities jointly procure as a single lot resulting in a single contract signed by the supplier and the three local authorities;


3)               the Director of Children’s Services, in consultation with the Lead Member for Children’s Services, be delegated authority to award the contract to the successful bidder following completion of the evaluation process. The estimated WBC budget is £389,520 per annum.



Farley Hill Primary School Organisation Changes pdf icon PDF 318 KB

Additional documents:




1)               formal consultation be approved on the proposal that the proposals agreed by Executive on 30th January 2020 for the expansion of the Farley Hill Primary School in stages on two sites be replaced by a new proposal that Farley Hill Primary School expands to 420 places (plus a nursery) from September 2022, and that the former school site in Farley Hill Village be formally closed;


2)               proposed changes to 2022/23 School Admission arrangements to ensure that all children living in homes on or in immediate proximity to the Arborfield Garrison Strategic Development Location are within the Farley Hill Primary School Designated Area be endorsed;


3)               authority be delegated to the Director of Children’s Services, in consultation with the Executive Member for Children’s Services, to determine the proposal.